Privacy Policy

Privacy Statement – BelOrta cvba (publication date : 28 June 2018)

Your privacy is important to us. By using our services, you share personal data with us. You must
therefore be able to trust us to handle your data carefully and confidentially. In this Privacy Statement
we tell you how we do this.

The Privacy Statement also applies to the website, managed by BelOrta cvba, with
registered offices at 2860 Sint-Katelijne-Waver, Mechelsesteenweg 120 and company number BE
0848.973.395 (hereinafter “BelOrta”, “We”, “Us” or “Our”).

By using BelOrta's services and website, you accept this Privacy Statement unconditionally. We can
change the privacy policy at any moment. It is therefore advisable to consult this Privacy Statement

What personal data do we collect?

We only collect personal data when you decide to share identification data with us, including via the
website: We collect name and contact information, personal information (like date of birth and gender),
and references (passwords, logins).

We furthermore collect the contents of every communication for as long as necessary to provide you
with Our services.

You can visit Our website without sharing personal data. However, in such cases it is possible that
certain data is collected by means of Cookies, for instance for registering the language in which you are
browsing Our website.


Our website uses functional cookies. Cookies are small pieces of data that are automatically saved to
the hard drive of your computer. Cookies help to make the user experience of the website faster and
more efficient. They cannot harm your computer or the files on it.

A cookie can contain information about certain preferences (choice of language, browser used, IP
address, etc.) as well as certain contact data (login, password). Cookies serve to recognise you on Our
website when you visit it again so that We may serve you even better on the subsequent visit.

Cookies enable Us to monitor and analyse website usage.

You may always disable cookies in your browser settings. If you choose to do so, it is possible that the
website or parts therefore will not function as expected.

To what end do We use your personal data?

We use the personal data you share with Us

• to establish and execute an agreement concluded with you;
• to inform you of Our services, new events or sector developments and to send you (News)
letters and promotional messages;
• to evaluate Our operations and services;
• to answer your questions and communicate with you.

To process your data, we refer to your permission and/or the necessity of doing so for providing you
with Our services or because of a legal obligation or legitimate interest.

Who has access to your personal data?

We share your personal data with your permission, if We need to to provide you with Our services or if
there is a legal obligation to do so.

We can share your personal data with associated companies or with third parties who process data on
Our behalf. If these service providers act as a data processor on Our behalf, We will not allow these
data processors to use or make public this data in any way that is in violation of the cases described in
this Privacy Statement.

We do not sell or provide free of charge the personal data that we collect, except in situations as
described in this Privacy Statement or as communicated to you at the time of collection.

We can also make your personal data public:

• when certain legislation or legal proceedings compel us to do so;
• in the framework of an investigation into suspected or actual fraudulent and illegal activities.

We reserve the right to transfer personal data if We sell part of Our company or part of Our capital. If
such a sale were to occur, We would take all reasonable measures to encourage the transferee to
process the personal data provided by Us properly and in accordance with this Privacy Statement.

Links with other websites

Our website contains links to other websites. This privacy policy applies only to Our website. We
recommend you also consult the privacy statement of the other websites. We are not liable for the
privacy policy of other websites, even if you visit these websites by using one of the links on Our website.

How long is personal data kept?

We keep personal data for as long as is necessary to provide you with our services or for other essential
purposes such as fulfilling Our legal obligations.

The data is deleted five years after the termination of any association or the last contact between us,
except in cases of an ongoing dispute.

What are your rights?

Right to access and correction

You may exercise your right to access and correction at any time in accordance with Belgian Privacy
Legislation. You may do so by sending a request with a copy of your identity card to
or by mail to the address of the registered offices.

Right to data portability

You are entitled to receive the personal data you shared with us in a structured, mainstream and
machine readable format, whether or not with the intention is to transfer the data to another party.

Right to erasure

At any moment and in keeping with the rules and regulations related to personal data protection, you
may exercise your right to erasure by sending a request with a copy of your identity card to or by mail to the address of the registered offices.

In response of such a request, We will no longer use your personal data and We will only keep this
personal data to the extent necessary to meet any legal requirements.

Right of objection and right of complaint

When you no longer want Us to process your data, you may withdraw – in part or in full – your permission
at any time. However, as a result of this We may no longer be able to provide Our services to you. You
may exercise this right by sending a request with a copy of your identity card to or
by mail to the address of the registered offices.

When you have a question or a complaint about the processing of your personal data, you may direct it
to or by mail to the address of the registered offices. We undertake to follow up on
these requests and complaints in a timely manner.

When at any time you feel that one of your rights has not been respected, you may moreover register a
complaint with the Belgian Data Protection Authority (see .

Is your data safe with us?

We have put in place the necessary physical, technical and organisational safety measures to give your
personal data effective protection against unauthorised access, use and/or disclosure.

Only authorised persons will have access to your data after a two-step verification procedure on Our
server protected by encryption through SSL technology.

Contact us

If you have any further questions about this Privacy Statement, wish to exercise your rights, change the
data you provided or wish to change settings, please contact us at: